Chesterton Rowing Club: Constitution and Rules
[This is a web-ified version of the latest version of the club constitution, provided for convenience. The definitive version in Word format is available on request. A copy of the previous “Wood” constitution is archived here.]
Chesterton Rowing Club
Constitution and Rules
1.1. The club shall be known as Chesterton Rowing Club hereinafter known as the Club
1.2. The Club is affiliated to the BR and CRA.
2.1. The objectives of the Club are to promote a wider participation and interest in the sport
of rowing in the Cambridge area.
3.1. The following are eligible for membership:
Membership is open to any person at the discretion of the committee.
If the club accepts a membership application from any junior, i.e. a person under 18
years of age, the committee shall immediately review its structure and procedures
to comply with recommendations set out in the “Child Protection Procedures in
Rowing” as published by the BR”
Classes of Membership:
Social, coaching and coxing members
NB: *Temporary Members can be designated as such by any committee member, or
by those members responsible for organising an outing, for the purposes of
competition, training or recreation. Temporary membership will be held for the
duration of the outing only.
Candidates for election to membership shall submit a completed membership form to
the Membership Secretary. The power of election shall rest with the committee, who
may refuse to elect to membership any applicant without assigning a reason for doing
The committee may at its sole discretion, decline to accept renewal of membership,
from any person, without disclosing the reason.
4. EQUAL OPPORTUNITIES POLICY
The Club shall endeavour to ensure that the talents and resources of all members are utilised to
the full and that no member receives less favourable treatment on the grounds of sex, disability
marital status, creed, social class, colour, ethnic group, age or sexual orientation or is
disadvantaged by conditions or requirements which cannot be shown to be relevant to
5. ENTRANCE FEE
5.1. There is no entrance fee. New members shall be charged the applicable subscription
rate, adjusted pro-rata for the remainder of the membership year.
6.1. The rates of subscription shall be determined by a simple majority of the committee and
shall be due on election, and thereafter on or before 1 January in every year.
7. CESSATION OF MEMBERSHIP
7.1. Any members may resign without notice
7.2. Any member may be expelled by a quorate meeting of the committee, held with due
7.3. Any member who has been expelled by the committee may appeal by instructing the
Honorary Secretary to call an Extraordinary General Meeting, which shall decide
whether or not to reinstate the member, and whether or not to repay any part of the
7.4. A member shall be deemed to have resigned from the Club if, after due notice, he/shall
has not paid the annual subscription by the renewal date. He/she may, however, re-join
at any time during the year by paying the full annual membership fee, subject to the
provision of 3.3 above.
8.1. No rowing kit bearing the name of SIMOCO shall be worn in any Chesterton Rowing Club
outings, on the Cam or elsewhere, or in boathouses on the Cam, or in the vicinity of
8.2. Race kit is to be worn for all races on or off Cam, if it has been issued to a member by
the Kit Secretary (see paragraph 10.11). Race kit is as described on the club website.
8.3. The Club expects it members to behave responsibility at all times. Members shall not
bring the Club or its sponsors into disrepute whilst involved in Club outings and races on
or off the Cam.
9.1. Only members entitled to vote are eligible to hold office. Only paid-up members are
entitled to vote at meetings.
9.2. The committee shall conduct the affairs of the Club as a whole and shall consist of at
least three members sharing the following offices:
9.2.1. Club Captain
9.2.2. Men’s Captain
9.2.3. Women’s Captain
9.2.4. Men’s Vice-Captain
9.2.5. Women’s Vice-Captain
9.2.6. Honorary Secretary
9.2.8. Membership Secretary
9.2.9. Race Secretaries
9.2.10. Head Coach
9.2.11. Water Safety Advisor
9.2.12. Equipment Officer
9.2.14. Kit Secretary
9.2.15. Funding Secretary
9.2.16. Social Secretary
9.2.17. Crew Captains – non-voting member
9.3. Any committee member holding more than one office shall have one vote. The
committee shall have the power to co-opt further members and co-opted members shall
have the right to vote at committee meetings.
9.4. Nominations for the position of Captain, Honorary Secretary, Treasurer and other
Officers shall be put forward in the form of a motion under the terms of Rule 11.5
9.5. The term of office for elected officers shall be for one year, and members shall be
eligible for re-election.
9.6. The committee may at any time request an independent examination of the Club
10. DUTIES OF COMMITTEE
10.1. Club Captain:
The Club Captain shall be responsible for guiding the activities of the Club in
accordance with its general policy as expressed by the majority of its members.
The Club Captain shall represent or arrange for the representation of the Club at BR
regional level, CRA delegates’ meeting, and at meetings of other organisations.
The Club Captain shall ex officio be a member of any other committee of the Club.
The Club Captain shall have the ultimate responsibility for deciding which
individuals shall row in each crew and for what crews are formed.
10.2. Men’s Captain:
The Men’s Captain shall be responsible for formation and development of the
men’s crew in consultation with the Head Coach.
The Men’s Captain shall help with and promote the selection of Men’s crew
10.3. Women’s Captain:
The Women’s Captain shall be responsible for formation and development of the
women’s crews in consultation with the Head Coach.
The Women’s Captain shall help with, and promote, the selection of women’s crew
10.4. Men’s Vice-Captain:
The Men’s Vice-Captain shall assist the Men’s Captain in their duties and deputise
for them in their absence.
10.5. Women’s Vice-Captain:
The Women’s Vice-Captain shall assist the Women’s Captain in their duties and
deputise for them in their absence.
10.6. Honorary Secretary:
The Honorary Secretary shall be responsible for the organisation of meetings of the
committee and of the Club, and the recording of minutes relating to such meetings
and all correspondence relating to the general business of the Club.
The Honorary Secretary shall provide a point of contact for general BR
The Treasurer shall keep such books of account as required by the General Meeting.
The Treasurer shall prepare the books annually and shall produce at the AGM
accounts showing the financial state of the Clubs.
10.8. Membership Secretary
The Membership Secretary shall be responsible for processing membership
applications and renewals, shall ensure that membership forms are correctly filled
in, and shall provide membership figures for the BR membership declaration.
The Membership Secretary shall be responsible for collection of all membership
10.9. Race Secretary:
The Race Secretary shall process all racing entries from Crew Captains and scullers,
so that the Club can submit race entries in a co-ordinated way. While a single Race
Secretary is preferred, not more than two Race Secretaries can cooperate to
perform these duties.
At the Race Secretary’s discretion, and in consultation with the Treasurer, the
Club’s bank account may be used to pay all crew entries together for any event, in
which case the Race Secretary is responsible for ensuring that the Crew Captains
recover entry fees from the rowers and pay these back to the Club. A levy may be
applied to any race fees paid via the Club’s bank account to cover interest and risk
of default, as agreed by the committee.
10.10. Head Coach:
The Head Coach shall advise on coaching related matters.
10.11. Water Safety Advisor:
The Water Safety Advisor is responsible for keeping the Club up to date with BR
guidelines and regulations on water safety and for ensuring that this information is
disseminated within the Club. The Water Safety Advisor shall keep such safety
records as are required by the BR.
10.12. Equipment Officer:
The Equipment Officer shall be responsible for maintaining equipment in a safe and
The Equipment Officer shall be responsible for all contractual arrangements
between the Club and other parties, particularly but not exclusively hire of rack
space, hire of equipment, hiring out of the Club’s equipment.
The Equipment Officer shall be responsible for insuring the Club’s equipment and
ensuring that the Club is covered for public liability.
10.13. The Webmaster:
The Webmaster shall be responsible for insuring the Club’s website and other
electronic services, such as mailing lists, online boat booking etc.
10.14. Kit Secretary:
The Kit Secretary shall be responsible for design and procurement of racing kit for
the Club and for the issue of T shirts showing the name of the sponsor to all new
10.15. Funding Secretary:
The Funding Secretary shall be responsible for finding means to improve the Club’s
income. These may include sponsorship, fund-raising events, sports events etc. as
approved by the committee.
10.16. Social Secretary:
The Social Secretary shall be responsible for identifying social events which should
encourage socialising between crews and groups within the Club and between
10.17. Crew Captains:
Any number of Crew Captains may be co-opted onto the committee. Crew Captains
shall organise crew outings and provide the Race Secretary with accurate details of
crews, preferred entry status and preferred division times. Crew Captains shall
recover race fees from rowers in their crews, on behalf of the Race Secretary.
11. COMMITTEE MEETINGS
11.1. The committee is responsible for the general conduct of the Club’s business and
11.2. The committee shall meet during the year, as required by the business to be transacted.
11.3. Special meetings of the committee shall be called by the Honorary Secretary on
instructions from the Club Captain, or not less than three committee members.
11.4. A quorum shall consist of not less than three officers who have been elected at a general
11.5. In the case of casual vacancy among the committee, the said committee shall be entitled
to appoint another eligible person to act until the next AGM.
11.6. Not less than seven clear days’ notice shall be given of a committee meeting, such notice
being sent to all current committee members.
12. GENERAL MEETING
12.1. Fully paid up members of any category shall be entitled to vote at General Meetings.
Non-members, and former members whose subscription has lapsed, shall not be
entitled to vote.
12.2. An Annual General Meeting shall be held in the autumn of each year. There shall be laid
before the meeting a statement of accounts made up to the 30 September immediately
12.3. An Extraordinary General Meeting shall be called on the instructions of a simple majority
of the committee or on a requisition signed by not less than 3 members of the Club
entitled to vote.
12.4. Not less than 21 clear days notice shall be given, specifying to all members the time and
business of the General Meeting.
12.5. At any General Meeting, a resolution put to the vote of the Meeting shall be decided by
a show of hands of those entitled to vote, except when more than one nomination has
been received for a position on the committee, in which case voting will be by secret
ballot. In the event of a tie, the result shall be decided by postal ballot of all paid-up
12.6. At all General Meetings, the Club Captain shall preside or in his or her absence, a
Chairman for the meeting will be elected from the committee by the voting members
12.7. At all General Meetings not less than five members of the Club entitled to vote shall
constitute a quorum.
12.8. Absences of quorum: If after half an hour from the time appointed for the meeting, a
quorum is not present, the Meeting, if called at the request of the members, shall be
dissolved. In any other case, the meeting shall be adjourned until a time and place to be
fixed by the committee. If a quorum is not present within half an hour from the time
appointed for an adjourned meeting, the members present shall be a quorum.
12.9. Accidental Omission: Accidental Omission to give notice of a meeting to, or the non-
receipt of notice of a meeting by any members shall not invalidate the proceedings of a
12.10. Election of men’s and women’s captains: only men shall be entitled to vote for the
men’s captains only women shall be entitled to vote for the women’s captain.
12.11. Where one member holds more than one committee post, that member shall only be
entitled to one vote.
The committee shall manage the affairs of the Club. Financial or legal liability incurred in the
rightful exercise of their office shall not however be the personal liability of the committee but
shall be the responsibility of the Club as a whole.
14. ALTERATION OF CONSTITUTION
14.1. This constitution shall be altered amended or rescinded except by a General Meeting of
14.2. A resolution to give effect to a change must be passed by at least 75% of the members
present at the General Meeting, and voting on this behalf.
In no circumstances can any profit be distributed to members. All profits generated must be
used in furthering the objectives of the Club.
The Club shall not terminate except by a resolution of a Special General Meeting convened for
the purpose and, in such an event, any surplus assets shall be handed over to a body or bodies
with similar objectives to a charity or charities agreed by the meeting which formally terminates
17. POWER OF DECISION
Any matter not provided for in this constitution or any question over the interpretation of it
shall be dealt with by the committee whose decision shall be final.
The committee shall appoint a member to act as Water Safety Advisor whose duty it will be to
understand the requirements of the BR Code of Practice for Water Safety and advise on their
prominent display, their observation and their implementation at all times.
All members shall be required to sign a membership form which shall include a declaration of
any applicable health problems, and which shall be kept by the Membership Secretary. Any
relevant health problems may be communicated with officers of the Club and to coaches as
necessary to ensure the safety of rowers.
This constitution replaces any previous version of the constitution and is the only document
applicable to the Club.
Approved at the Annual General Meeting, September 20 th 2017.
Signed by (Club Captain) ...................................... [Michael Prior-Jones]